Feature article by Manage My Fleet Pty Ltd
About Manage My Fleet
Manage My Fleet is proudly an Australian business dedicated to supporting local government in optimising fleet operations through smart telematics solutions. With over 15 years of experience working in local government, our team deeply understands the operational, regulatory, and financial challenges councils face. This insight has been instrumental in shaping our high-touch, results-driven approach.
We are an authorised reseller of Geotab, one of the world’s leading telematics platforms. What sets us apart is our commitment to support — our high service model ensures councils not only implement technology successfully, but achieve real, measurable return on investment (ROI). From improving safety to enhancing fuel tax credit (FTC) claims and enabling data-driven fleet decisions, we ensure that every deployment delivers value.
Our growth has been significantly bolstered by Local Buy, which has been a cornerstone in helping councils engage with us efficiently and compliantly. To date, we’ve proudly partnered with five Queensland councils through Local Buy, and we continue to expand by offering exceptional service, tailored training, and continuous support.
Manage My Fleet isn't just about tracking vehicles — it's about delivering smarter fleet outcomes for local government.
The pivotal moment that opened doors to working with local government
Over three years ago, Manage My Fleet joined Local Buy Arrangement LB281 (soon to become LB339) with a clear purpose: to make it easier for local councils to access high-quality telematics solutions through a compliant, efficient, and transparent procurement process.
Having worked alongside councils for over 15 years, we understand the internal procurement challenges many face — lengthy tender processes, compliance burdens, and limited supplier visibility. By becoming a pre-qualified supplier on Local Buy, we aimed to remove these barriers. Local Buy enables councils to engage suppliers without the need for a full tender, streamlining decision-making and saving significant time and resources.
Joining Local Buy has not only ensured we meet rigorous quality, insurance, and compliance standards — it’s also helped us build trust with councils across Queensland. Through LB281, we’ve proudly supported five councils and counting, delivering proven outcomes in areas such as safety, ROI, and fuel tax credit (FTC) optimisation.
The transition to LB339 represents the next phase of our commitment to local government. With Local Buy as a procurement pathway, councils can confidently partner with Manage My Fleet knowing the process is easy, compliant, and designed for speed without compromising quality.
Project Engagement and Outcomes – Scenic Rim Regional Council
Manage My Fleet was engaged by Scenic Rim Regional Council through a competitive VendorPanel tender process under the Local Buy arrangement. The project scope was to supply and install GPS telematics across 210 vehicles, enhancing fleet visibility, utilisation, and safety.
The Request for Quotation (RFQ) closed in October 2023, and following shortlisting, we were invited to present our solution in detail. This involved demonstrating our project delivery approach, including scheduling, installation processes, and our staff training model. Our emphasis on post-installation support, ensuring full ROI, and enabling internal adoption across departments was a key factor in our successful bid.
We were formally announced as the successful supplier in November 2023, and installation was completed within approximately three months. Throughout this period, our team coordinated closely with council stakeholders to ensure minimal disruption to operations and rapid deployment across all vehicles.
Since rollout, multiple departments across council have actively used the system, achieving measurable improvements in driver safety, fleet visibility, and operational planning. One standout benefit has been the ability to assess vehicle utilisation, enabling council to make informed decisions about fleet size optimisation.
We’re now working with council to implement automated maintenance reminders and integrate telematics data with internal platforms such as TechOne, streamlining day-to-day operations and asset management. The project showcases our ability to deliver not just technology, but tangible operational outcomes for local government.
“Since awarding the GPS telematics tender to Manage My Fleet, the experience has been overwhelmingly positive. Arran Miller and Mark Canavan have made the entire process — from installation through to training and ongoing support — seamless and efficient. Their knowledge, responsiveness, and commitment to ensuring we get real value from the system have made GPS implementation a genuinely beneficial project for our organisation.” Gayanne Kroll, Coordinator Fleet Management | Scenic Rim Regional Council
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